Document Storage & Management
Over the past twenty years there have been a number of devastating and all-consuming fires in several nationally known document management companies, and Vanguard has responded by developing a document storage system that provides superior and unparalleled levels of security and protection from flood and fire. We offer document storage sealed in new heavy-duty steel 20-foot shipping containers within secure buildings at the Vanguard Filebank Centres in east London, west London and Manchester.
They are protected 24/7 by Chubb / ADT electronic security, and comprehensive fire protection and CCTV systems. Each container is airtight, watertight and fire resistant to ensure that documents are protected, whatever happens outside.
Our years of experience and broad customer base have allowed us to become specialists in the document storage needs of: law; finance and banking; accountancy; architecture and construction; engineering; healthcare; local and national government; media, communications and telephony; and retail. Knowledgeable about workflow and compliance requirements, we can tailor a solution that suits your organisation’s needs, regardless of your sector.
What we offer
Our London – East location alone has 156 brand new secure shipping containers on three levels, each of which can be fitted out with shelving, providing a capacity of 360 standard boxes or their equivalent. These containers are situated under cover inside the Vanguard Business Centre and enjoy the same sophisticated 24-hour Chubb electronic security and fire protection systems as the Self Storage operation; thus documents are afforded double protection, ideal for high-value or irreplaceable records.
Records Management
Filebank operates a computerised records and inventory management system that enables the constant tracking of items in and out of storage. Your own company indexing and references can be used on the system and all information is constantly backed up with a manual shadow account running in parallel.
Storage Environment
We maintain the recommended environmental conditions for magnetic media; celluloid films including microfiche and microfilm; and all types and ages of paper in accordance with the relevant British Standards.
Document Retrieval
Records stored in our containers are catalogued to enable us to provide you with a comprehensive audit trail and a variety of management reports tailored to your requirements. This is done in an environment of uncompromised confidentiality.
A full range of collection and retrieval options is available, with deliveries to meet specific response deadlines, and a very popular same-day service that guarantees a 2 to 4 hour delivery to locations within the M25 or M60.
Documents can also be scanned and emailed to you within one hour of your request.
For those who wish to inspect their items onsite, there are well lit reading rooms to give you comfort, peace and quiet.
“Did you know that just five dozen A4 filing cabinets costs an average London business over £30,000 per year in terms of rent*? Sublease that space to others, and that could be a member of staff that can now be hired or retained”
* selected units only, selected sizes only
*based on June 2009 data
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